There is bound to be disagreement about our loved ones, friends, colleagues, and families as there is no perfect person. We are not the same in all areas, as a result, one will have those moments when we will offend the other party with our actions or words.
However, it is inhumane not to acknowledge our shortcomings and wrongdoings when those moments happen. It is a good thing to be able to say sorry and apologize for our mistakes.
Also, check out Encouragement Messages.
Importance of Apology Letters and Messages
The following are the reasons why you need to send apology letters or messages to whoever deems to receive them.
Strengthen Relationship
One of the building blocks of any relationship is the ability to be able to own up to our mistakes. So each time you own up to your mistakes, remember you are tightening the bond of your relationship as the other party feels valued and knows you respect their feelings.
Help Clears Misunderstanding
Sending apology letters is tantamount to setting up a truce. It is an opportunity for both parties to settle their differences and talk about what causes the argument. The moment of apology is a calm situation and the resolution of cogent issues leading to the argument is easier to resolve at this moment.
Helps Free the Mind
We know that feeling of guilt and restlessness that troubles us when we hold back our apology all because of ego or other things. It is so disturbing and it is not worth it.
You need to free your mind and own up to the fact that you hurt someone with your actions or words. Taking the step to apologize helps free you from the guilt and other negative feelings that come with keeping malice.
What should be in your Apology letter
When you want to write that apology letter or short message there are some things you need to consider putting in such a letter to make it an ‘apology letter’. An apology letter is not a means to create confrontations, gaslight, dig up unnecessary dirt or put out a defense for your actions.Â
I will explain what makes a true apology letter, that is, a letter that conveys your gesture to apologize and willingness to bury the hatchet.Â
A true apology letter must contain:
Acknowledgment of Your mistake and the effect
You must acknowledge your wrongdoings and the result of your actions on the other party irrespective of who the person is. It is the first step to giving a true apology. In addition, it shows that you truly care.
Apology
The “I am Sorry” part, is the part where you say the magical words and appease your wrongdoings.
Bury The Hatchet
This part contains you explaining what you want after the apology and suggestions on how both parties can work together to avoid such occurrences leading to the unfortunate incident. Also, it can be what you decide to do alone to avoid such occurrences.
Acknowledge their opinion
Do not treat an apology letter as a monologue instead treat it as a dialogue that shows you are expecting their feedback and acknowledge their opinion on the matter. In essence, you are not forcing an apology on them and at the same time allowing them to express their feelings.Â
Furthermore, avoid the following things to not make your apology letter devious.
- Do not use confrontational tones
- Refuse the urge to pass blames, it is an apology letter, not a blame game
- Keep it short, simple
- Take responsibility for your actions
- Do not raise any argument in the letter.
- Avoid words that can aggravate the issue or aggrieve the person. Words such as ” I did not expect you to feel that way”. “You surprise me with the way you acted” is offensive and not helpful when making apologies.
- Try not to sweet talk your way through the apology. It shows that you are not sincere with the apology.Â
Also, check out Romantic Messages for Her.
Apology Letters and Messages
In this section, you will find samples of apology letters and messages that you can make use of when you want to send one. Often, words fail us when we want to apologize. If you are in that category, you can use the samples here or get inspiration from them on how to write your own.Â
However, note that different situations demand the kinds of apologies that best fit them. Therefore, make sure that your apology letter is relevant to the issue at hand else the action of apology is futile.
Sample Apology Letter for a Friend
Dear Friend,
I am writing to express my sincerest apologies for my actions. I know that what I did was hurtful and wrong, and I deeply regret it.
I understand if you are feeling angry and upset with me right now. I can only imagine how I would feel if the roles were reversed.
Please know that my behaviour does not reflect who I truly am as a person. I value our friendship and the time we have spent together, and I am committed to making things right.
I hope that you can find it in your heart to forgive me. I am willing to do whatever it takes to repair our friendship and move forward positively.
Sample Apology Messages for a Friend
“I am so sorry for what I said. I didn’t mean to hurt you and I regret my actions. Please forgive me.”
“I am truly sorry for my behaviour. I know I let you down and I am deeply sorry.”
“I am so sorry for the way I acted. It was thoughtless and selfish, and I regret it deeply. Please forgive me.”
“I just wanted to say that I am sorry for causing any hurt or discomfort. I value your friendship and I hope you can find it in your heart to forgive me.”
“I am truly sorry for my mistakes and for any pain I have caused. I hope that we can move past this and continue our friendship.”
Sample Apology Letter for Spouse
Dear [spouse],
I wanted to reach out and offer a sincere apology for my [actions/words]. I know that I hurt you deeply, and I am truly sorry. I know that I have a lot of work to do to earn back your trust and repair the damage that I have caused, but I am committed to doing whatever it takes to make things right between us.
I understand if you need time and space to process what happened and to heal, and I am willing to give you that. I will do my best to respect your boundaries and be patient as we work through this.
Please know that I love you deeply and that I never meant to cause you pain. I am committed to doing the hard work necessary to become a better partner and to build a strong, healthy relationship with you.
Sincerely,
[Your name]
Sample Apology Messages for Spouse
“I’m sorry for not being a better partner. I know I’ve hurt you and I want to do everything I can to make it right.”
“I’m sorry for not being more understanding and supportive. I know I’ve let you down and I want to work on being a better spouse.”
“I’m sorry for not being more patient and compassionate. I know I’ve been short-tempered and I want to make an effort to be more understanding and loving.”
“I’m sorry for not being more attentive and present. I know I’ve been preoccupied and I want to make an effort to be more present and engaged with you.”
“I’m sorry for not being more open and honest with you. I know I’ve kept things from you and I want to work on being more transparent and trustworthy.”
“I’m sorry for not being more considerate and thoughtful. I know I’ve taken you for granted and I want to make an effort to be more attentive and considerate of your needs and feelings.”
“I’m sorry for not being more loving and affectionate. I know I’ve neglected our relationship and I want to make an effort to show you how much I love and care for you.”
Final Notes on Apology Letters and Messages
Being able to own our mistakes and apologize for them when due is a true way to live as a good person. It shows we value our relationship with the other person and have regrets about hurting them.
With this, we earn their respect and trust while still maintaining the beautiful relationship we have with them. There is a lot to learn in the post about apology letters and messages. Also, there are samples of apology letters and messages to make use of.
